2017 CYFD Annual Foster Parent Conference

Preserving Sibling and Relative Connections is Helping to Preserve a Life

The New Mexico Children, Youth & Families Department (CYFD) honors their foster parents by sponsoring a 1.5 day (Friday/Saturday) annual state conference in the fall of each year. The event is intended to provide licensed CYFD foster parents with an opportunity to celebrate their service and acquire new knowledge and skills. The content of the conference is specially designed each year to address current needs in the foster care community. Foster parents receive a stipend check to offset travel expenses and limited onsite child care is provided for foster children in their care.

September 15 – 16, 2017

  2017 CYFD Foster Parent Conference will be held in Santa Fe, NM at the Santa Fe Community Convention Center

Convention Center Map

Foster Parent Registration will open July 10th

CYFD/Staff Registration will open July 10th

 

Conference Details

Click above for information on speakers and conference agenda.

Workshop Interest/Description Form

Exhibitor Interest/Description Registration

  • Hotel/Lodging

Courtyard by Marriott, Santa Fe

Rooms have been set aside on Thursday, September 14, 2017 through Saturday, September 16, 2017 at the rate of $95.00 plus tax per night (single/double occupancy) for double queen room.  $115.00 plus tax per night (single/double occupancy) for double queen suite.  These rates will be extended to three days before the conference and three days after the conference.

$95.00 Room Rate Including Taxes = $109.56,  $115.00 Room Rate Including Taxes = $132.61

The deadline for receiving the conference room rate is August 31, 2017.  Beyond that rooms will be available at the conference rate on a space available basis at the hotel’s discretion.  Reserve Your Room   Marriott Map

Please contact the hotel by calling 505-473-2800 and ask to be connected to reservations.

To receive the group rate, guests must state that they would like to be placed within the 2017 CYFD Foster Parent Conference” block of rooms.

 

  • Stipend Information

TFC Families are not eligible for the stipend.  Therefore, TFC Families do not need to submit the VQ.

Stipend awards for travel will depend upon the distance travel to Albuquerque for the conference and are listed as follows:

  • For families who live 0-50 map miles from Santa Fe, TBD
  • For families who live 51-150 map miles from Santa Fe, TBD
  • For families who live 151-250 map miles from Santa Fe, TBD
  • For families who live 251+ map miles from Santa Fe, TBD

*Please note that stipend amounts are for 2 travel days, therefore if only one conference day is attended the stipend amount will decrease.

Stipends will not be handed out on site. They will be mailed to you within 30 days after the conference. Please be prepared financially as you will be responsible for your hotel room costs at the time of the conference. All families requesting a stipend must fill out two (2) NMSU forms in order to receive payment.

  1. First, the primary parent  should complete the Vendor Questionnaire form and submit to NMSU before the conference. This form should be typed or printed legibly, then printed and signed. The completed form must be received by August 30, 2017 or it will delay your receipt of funds.
  2. At the conference you will be required to also complete an NMSU Direct Pay Request form. You MUST complete both the Vendor Questionnaire form AND the Direct Pay Request form in order to receive your stipend payment. The Direct Pay Request form will be available for your signature when you pick up your deposit check on site. 

Directions for filling out the NMSU-VQ form:

Follow the steps below to correctly fill out your Vendor Questionnaire form.

  • PLEASE DO NOT SEND THE DEPOSIT OR THE VENDOR QUESTIONNAIRE(VQ) TO NMSU PURCHASING AND MATERIALS MANAGEMENT OR TO VENDORS@NMSU.EDU AS STATED ON PAGE 1 OF THE VENDOR QUESTIONNAIRE-INSTRUCTIONS.  The deposit check and VQ must be sent to Mary Ortaleza at the address and email below.
  • The information on the form must be in the name of the primary parent
  • The address you put on your Vendor Questionnaire form will be the address your stipend check is mailed to.
  • Section 1
    • Fill in the “Are you currently working with a department on a purchase?” Check “Yes“.  Enter Dept Name as “EFCS“.
    • Fill in your “Social Security Number/Federal Employer ID Number”.
    • Fill in your “Legal name”.
    • Fill in the “Remit To Address”, using the address to which your check will be mailed.
    • Fill in your “Phone Number” and “Email Address”.
  • Section 2: Business Types –“Individual”.
  • Section 3: Additional Business types -Select – “One time payment”.
  • Section 4: Conflict of Interest – Select – “No”.
  • Section 5: Independent Contractor Determination – Select – “Travel” and “Reimbursement”. Questions 1-11 – Select – “N/A”.
  • Section 6: Terms and Conditions – Print, sign and date.
  • Send the form in with your deposit check, see mailing address below. Forms received after August 30th, 2017 will not be processed until after the conference which will delay your receipt of funds.
  • You may opt to scan/email your completed Vendor Questionnaire form to ortaleza@nmsu.edu or call Mary Ortaleza at (575)646-1393 with any questions.

Mailing Address

SW Child Protection Training Center, MSC 3470
New Mexico State University
Attn:  Mary Ortaleza
P.O. Box 30003
Las Cruces, NM 88003-8003

 

  • Deposit Checks

You are required to submit a $100 deposit check per family made out to NMSU.  Your registration will not be finalized until we receive the check, see mailing address below.  These checks will be returned to you at the conference and will only be cashed if you do not show up or if you do not give us ample notice before September 8, 2017 that you will not be in attendance.  We require deposit checks because space is limited.  If you have any questions regarding the reservation deposit, please email Mary Ortaleza at ortaleza@nmsu.edu or 575-646-1393.

Mailing Address

New Mexico State University
Southwest Regional Training Center
Attn:  Mary Ortaleza
MSC 3470 P.O. Box 30003
Las Cruces, NM 88003-8003

 

  • Child Care Information

Childcare will be onsite at the Santa Fe Convention Center.  Details will be posted as they become available.

TFC Families are not eligible for childcare.

It an effort to serve you better, limited child care will be offered on a first-come-first served basis for adoptive, biological and foster children age 3 and above for those which respite care could not be coordinated.

  • Questions

If you have questions about the conference please contact Bob Brazell at bbrazell@nmsu.edu or 575-646-0325 or 505-872-9268.